P25-0008 Jackson Trap Inserts

The California Department of Food and Agriculture (CDFA) is conducting an informal competitive Request for Quote (RFQ) solicitation numbered P25-0008 for Jackson Trap Inserts, specifically targeting insect specimen collection for Emerging Invasive Fruit Fly (EFF) detection and eradication programs statewide. The procurement involves supplying 625,000 specialized cardboard inserts with precise specifications, including a parallelogram shape measuring 6 1/4 inches by 3 11/16 inches, constructed from white bleached sulphate paperboard with polyplastic-coating. These inserts must be waterproof, heat-resistant, and treated with Stickem Special adhesive, designed to capture insects while avoiding trapping birds, bats, or reptiles. The RFQ was released on 6/11/2025, with responses due by 5 PM PT on 6/25/2025, and vendors can submit questions via email until 12:00 PM PT on 6/18/2025, with answers published on 6/20/2025. Vendors must provide quotes on company letterhead, include comprehensive pricing with freight and handling charges, and ensure all materials are new and current production models.

The solicitation includes several important procurement preferences and requirements, notably a 5% preference for California Certified Small Businesses and provisions for Disabled Veteran Business Enterprise (DVBE) participation. Bidders must submit mandatory documentation including a Bidder Declaration, Recycling Content Certification, and Darfur Contracting Act Certification. The contract will be awarded on an "All or None" basis, with F.O.B. Destination shipping to the Department of Food & Agriculture at 2423 E Winston Road in Anaheim, California. Vendors are required to request trap bodies from CDFA's Pest Detection/Emergency Projects division in Anaheim for precise fitting purposes, with contact available through Adrian Gonzales. Quality control requirements are stringent, including water submersion tests to verify adhesive integrity and fit testing with existing trap bodies. While specific budget ranges are not explicitly stated, the procurement involves 625,000 inserts, which suggests a substantial contract value for the selected vendor who can meet the detailed technical specifications.