P2410016 Trinity River Hatchery Refrigeration and HVAC Maintenance

The California Department of Fish and Wildlife (CDFW) is seeking a contractor to provide comprehensive refrigeration and HVAC maintenance services for the Trinity River Hatchery located in Trinity County. The procurement (Contract P2410016) requires the selected vendor to perform yearly inspections, maintenance, and servicing of specific equipment including furnaces, HVAC mini-split units, walk-in cool room refrigerator units, and an ice machine. Key deliverables include annual maintenance and responsive repair services, with requirements to address routine maintenance requests within one business day and urgent repairs within 24 hours. Bidders must possess either an A - General Engineering Contracting License or B - General Building Contracting License, and attend a mandatory pre-bid walkthrough scheduled for January 31, 2025, at 9:00 AM. The bid submission deadline is February 12, 2025, at 2:00 PM, with the Notice of Intent to Award planned for February 14, 2025, and a proposed contract award date of February 19, 2025. The contract will run from CDFW approval through June 30, 2027, with work to be performed during normal business hours from 8:00 AM to 3:30 PM, Monday through Friday.

The contract includes specific set-aside and preference provisions, mandating 3% Disabled Veteran Business Enterprise (DVBE) participation with potential incentives ranging from 3-5% based on participation levels. A small business preference of 5% is also available for qualified bidders. The contract requires compliance with prevailing wage requirements and Department of Industrial Relations registration for contracts exceeding $25,000. Bidders must provide a 10% bid security for bids over $5,000, which can be submitted as a cashier's check, certified check, or bidder's bond. Performance and payment bonds are required for contracts over $10,000 and $25,000, respectively. The contractor must maintain comprehensive insurance coverage, including commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate. The maximum contract value is set at $42,000, with pricing structured to include flat-rate annual inspection and maintenance services, plus hourly rates for both foreseeable and unforeseeable repair services. Notably, the bid documents also require bidders to disclose any use of Generative AI technology through a new GenAI Disclosure & Factsheet form.