P2410008: Iron Gate Hatchery HVAC and Refrigeration Maintenance & Repair (Second Post)

The California Department of Fish and Wildlife (CDFW) is seeking a contractor to provide comprehensive HVAC and refrigeration maintenance and repair services for the Iron Gate Hatchery located in Siskiyou County. The procurement (Invitation for Bid No. P2410008) requires a qualified contractor to perform annual inspection, maintenance, and servicing of three walk-in refrigerators/freezers and six HVAC units, with provisions for both foreseeable and unforeseeable repair services. Bidders must possess either a General Engineering or General Building Contractor License and be prepared to respond to maintenance requests within one business day for standard repairs and 24 hours for urgent issues. The bid is due on December 3, 2024, at 2:00 PM, with a mandatory pre-bid walkthrough scheduled for November 13, 2024. Evaluation criteria include compliance with bidding requirements, licensing credentials, and the ability to meet technical specifications outlined in the bid documents. The contract term extends from CDFW's approval date through March 30, 2027, with a comprehensive scope of work covering labor, materials, tools, and equipment necessary for maintaining the hatchery's HVAC and refrigeration infrastructure.

The procurement includes several set-aside and preference programs, notably a 5% small business preference and a Disabled Veteran Business Enterprise (DVBE) incentive program. Contractors must be registered with the Department of Industrial Relations and comply with prevailing wage requirements, demonstrating a commitment to local workforce development. The estimated contract value is approximately $20,000, with a parts allowance not to exceed $4,000. Successful bidders must provide payment and performance bonds and will be subject to compliance monitoring by the Department of Industrial Relations. Based on the Notice of Intent to Award document, Johnson Controls, Inc. has been selected as the winning bidder for this contract. The procurement requires comprehensive insurance coverage and detailed record-keeping, with the total contract amount not to exceed the written dollar amount specified in the agreement. Prospective bidders must submit a complete package of documentation, including a list of proposed subcontractors, payee data record, and non-collusion declaration.