P24-1198 Japanese Beetle Traps

The California Department of Food and Agriculture (CDFA) Administrative Services Purchasing Unit is conducting an informal competitive solicitation (RFQ #P24-1198) for Japanese Beetle Traps to monitor and treat beetle infestations, specifically targeting Orange County. The procurement involves purchasing 5,500 trap tops and 7,000 catch cans with precise technical specifications, including manufacturing requirements for Alpine Green Omnicolor OC6UFL colorant and UV-resistant polypropylene 8623 plastic. Bidders must submit 24 samples of each item (48 total) to be received in Anaheim between May 3 and May 15, 2025, with the complete bid response due by 3:00 PM PT on May 2, 2025. The contract will be awarded on an "All or None" basis, with bidders required to include all freight, shipping, and handling charges in their unit pricing. Deliverables must meet stringent technical specifications, including exact dimensional tolerances for trap tops (5.5-6.5 oz without hanger, 6.8-7.5 oz with hanger) and catch cans (1.5 oz), with comprehensive technical drawings detailing precise measurements.

The solicitation includes several set-aside and preference opportunities for small businesses, specifically targeting California Certified Small Businesses and Disabled Veteran Business Enterprises (DVBE). Bidders must complete multiple attachments, including a Bidder Declaration, Recycling Content Certification, and Darfur Contracting Act Certification, demonstrating a commitment to diverse and socially responsible procurement practices. The procurement emphasizes recycled content requirements and commercially useful function criteria, with payment to be processed under the California Prompt Payment Act and potential cash discount opportunities. While specific budget ranges are not explicitly stated, the volume of traps (5,500 tops and 7,000 catch cans) suggests a substantial contract value. The shipping destination is the Department of Food & Agriculture in Anaheim, California, indicating a localized procurement focused on regional pest management infrastructure. Prospective vendors must demonstrate compliance with state procurement regulations and provide comprehensive documentation to be considered for this contract opportunity.