P1560012, Disposal Service of Dead Fish Carcasses at Mojave and Fillmore Fish Hatchery

The California Department of Fish and Wildlife (CDFW) has issued Invitation for Bid (IFB) #P1560012 for dead fish carcass disposal services at the Mojave River Fish Hatchery and Fillmore Fish Hatchery, located in San Bernardino County. The primary contractor will be responsible for monthly removal of approximately ten 350-pound barrels of fish carcasses, with services to be performed during normal business hours Monday through Friday. The contract requires picking up fish carcasses from both facilities, which collectively produce approximately 1.5 million trout annually, with disposal mandated due to environmental and safety considerations that prohibit on-site burial. The bid is structured for three fiscal years (2015/2016 through 2017/2018), with the initial contract period running from approval through June 30, 2018. Evaluation will be based on the lowest responsive responsible bidder, with bids due by 3:00 p.m. on April 27, 2016, followed by bid opening on the same date and anticipated notice of intent to award on April 29, 2016. The contractor must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate.

The procurement allows public and private corporations, agencies, organizations, associations, and individuals to submit bids, with a 5% small business preference available. Bidders must be legally constituted and qualified to do business in California, with additional incentives for businesses that commit to subcontracting at least 25% to California Certified Small Businesses. A Disabled Veteran Business Enterprise (DVBE) incentive program offers 3-5% incentives based on participation levels, though DVBE requirements have been waived for this specific IFB. While specific budget amounts are listed as to-be-determined (TBD) in the sample agreement, the bid cost sheet provides a pricing structure based on the number of pickups per fiscal year, with rates to cover all associated contractor expenses including labor, transportation, travel, and overhead. The CDFW reserves the right to modify the number of pickups and will only charge for actual services rendered. Potential bidders should note that all costs must be comprehensively included in their proposed rates, with the contract aimed at ensuring proper environmental disposal of fish carcasses from these two hatchery locations.