Oxygen Tank Rental and Refill Services for The Denton State Supported Living Center.

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB) No. HHS0016400 for oxygen tank rental and refill services specifically for the Denton State Supported Living Center. The procurement seeks a contractor to provide medical oxygen cylinders, including various sizes such as 23-cubic foot and 244-cubic foot cylinders, with specific requirements for tank specifications, delivery, and pickup. A mandatory on-site facility visit is required for all potential bidders, and bid responses are due by August 22, 2025, at 10:30 AM. The contract will commence on September 1, 2025, and expire on August 31, 2026, with options to renew for up to four additional one-year terms. Bidders must demonstrate at least three years of relevant experience and provide references, with delivery schedules set for Mondays and Thursdays. The facility requires up to 140 23-cubic foot cylinders and 80 244-cubic foot cylinders, with pricing structured as firm, fixed rates that may be adjusted based on the Consumer Price Index (CPI) for urban wage earners and clerical workers.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan requirement with a 21.1% HUB utilization goal, mandating that all respondents complete a detailed subcontracting plan regardless of their HUB certification status. Contractors must comply with extensive state regulations, including background check requirements, specific insurance provisions, and anti-discrimination statutes. The historical spend for similar services is approximately $65,000 for the period from September 1, 2024, to August 31, 2025. Bidders must submit comprehensive documentation, including the HHS Solicitation Affirmations, Bidder Reference Form, and proof of operational capabilities. The contract includes specific requirements for cylinder conditions, such as new or lightly used tanks with proper labeling and safety features. Potential contractors must also verify compliance with Texas government statutes, including provisions about boycotts, ethical business practices, and restrictions on contracts with foreign-owned companies.