Oxygen Sensor

The City of Austin Purchasing Office has issued Invitation for Quotation (IFQ) 1100 AGM1006 for the procurement of an oxygen sensor, specifically a Thermo Scientific Model 42IQ (Part No. 117494-00, Stock No. 24561) with an estimated quantity of two units and a two-day lead time. The solicitation requires delivery on an FOB Destination, prepaid basis to Austin Energy's Sand Hill Energy Center located at 1101 Fallwell Lane, Del Valle, Texas 78617, using a common carrier such as FedEx or UPS. In addition to the equipment, vendors must provide pricing for service components including an estimated 1,000 annual hours of normal business hours labor (Monday-Friday, 6:00 a.m. to 5:00 p.m.) at $25.00 per hour, 500 annual hours of after-hours labor (Monday-Friday 5:01 p.m. to 5:59 a.m., weekends, and city holidays) at $50.00 per hour, 12 annual routine and preventive maintenance occurrences at $100.00 per occurrence, and materials with an estimated annual spending need of $350,000.00. All pricing must be all-inclusive of administrative costs, overhead, handling, shipping, and transportation charges with no separate charges permitted for administrative fees, per diem, fuel surcharges, mileage, or delivery costs. Quotes are due on March 18, 2026, at 2:00 PM and must be submitted via email to Ahide Garcia at Ahide.Garcia@AustinTexas.gov. Award will be made to the lowest offer meeting minimum requirements, and the City of Austin reserves the right to determine product equivalency and to make a single contract or multiple awards based on overall low cost, individual line items, or any combination of criteria deemed most advantageous. Compliance with all federal, state, and local laws, including OSHA requirements, and non-discrimination provisions is mandatory.

The solicitation initially targets certified Historically Underutilized Businesses (HUBs) or Minority/Women-Owned Business Enterprises (M/WBE) vendors through direct email notification. If adequate quotes are not received from these designated vendors, the solicitation will be posted online at the City's Austin Finance Online website and distributed to all vendors registered for the applicable commodity code, thereby expanding the pool of eligible respondents. No specific incumbent vendors or current contractors are identified in the solicitation documents. Materials pricing shall be based on a maximum markup to costs not exceeding 25 percent, ensuring cost control and transparency in vendor offerings. The City of Austin is exempt from federal excise and state sales tax, and vendors must not include tax in their quoted prices. While specific award values are not explicitly stated, the solicitation's estimated annual materials spending need of $350,000.00, combined with the substantial service hour requirements, indicates a significant contract value, though actual purchases remain dependent on the City's operational needs and discretionary use.