OVR Transition Conference/Guest Rms

The Commonwealth of Pennsylvania's Office of Vocational Rehabilitation (OVR) is seeking a lodging facility to host the 2016 PA Community on Transition Conference in State College, PA from July 19-22, 2016. The procurement is for overnight accommodations, specifically requiring up to 100 guest rooms per night on July 19, 20, and 21, 2016. The facility must be located within five miles of zip code 16801 and fully comply with Americans with Disabilities Act (ADA) Title III requirements for public accommodations and services. Evaluation criteria will include accessibility, location, and pricing, with room rates not exceeding the Commonwealth's Preferred Lodging Guide. The bid submission deadline is April 22, 2016, with all questions required to be submitted in writing electronically. The Commonwealth reserves the right to inspect the site prior to the event and will make a single award to the lowest responsive and responsible bidder.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be a fixed-price arrangement, with the Commonwealth exempt from cancellation fees, penalties, and local occupancy taxes. Invoicing must include a detailed breakdown of charges, and the contract term appears to be flexible with potential options for extension. While a specific budget range is not detailed, the requirement for up to 100 rooms per night suggests a potentially significant contract value. The procurement is specifically for the Office of Vocational Rehabilitation and covers a conference focused on transition services, indicating this is a specialized contract targeting supportive services for vocational rehabilitation participants.