Oversize County Vehicle Mobile Detailing and Washing Services

The County of Orange, Sheriff-Coroner is seeking competitive bids for Oversize County Vehicle Mobile Detailing and Washing Services through a fully electronic solicitation. The procurement involves providing mobile detailing services for specialized Sheriff's Department vehicles, including a SWAT Bearcat, Bear, Weapons Truck, Excursions, Humbee, 15 Passenger Van, Truck & Trailer, and two Bomb Squad Trucks. Services will be performed at specified locations in Tustin and Irvine, California, during regular business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), excluding county holidays. The contract will be for one calendar year with potential renewal for four additional one-year terms. Key deliverables include comprehensive vehicle washing and detailing, with contractors required to provide their own water source, ladders, and equipment, and complete a vehicle log for each service. The solicitation was posted on June 25, 2025, with a question submission deadline of July 3, 2025, and an electronic bid submission deadline of July 17, 2025, at 4:00 p.m. Evaluation criteria include pricing for nine different vehicle types and preferences for local small businesses and disabled veteran business enterprises.

The procurement includes specific set-aside provisions and restrictions for bidders, with a 5% bid price deduction for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE). Bidders must be certified by the California Department of General Services and maintain principal operations within Orange County. Required qualifications include a valid D-U-N-S number, Unique Entity Identifier (UEI) number, and compliance with safety and campaign contribution disclosure requirements. The contract includes a cooperative purchasing program allowing other municipal, county, and governmental entities to potentially utilize the contract pricing, with the County receiving a 2% administrative rebate on subordinate contract sales. While specific award values are not explicitly stated, the contract will be structured as a firm fixed-fee arrangement with pricing determined on a per-wash basis for each vehicle type. Two supporting financial documents - a Labor and Material Payment Bond and a Performance Bond - are included to guarantee the contractor's financial and operational commitments. Bids will remain valid for 365 days after the closing date, with the County reserving the right to make multiple awards or reject any bids.