Ovens (Baxter) for Correctional Facility Kitchens

The Michigan Department of Corrections issued Request for Proposal 210000002537 on August 16, 2021, seeking certified authorized distributors or resellers of Baxter brand commercial gas roll-in ovens with installation services for correctional facility kitchens. The procurement calls for the initial supply and installation of four ovens at the Central Michigan Correctional Facility in St. Louis, Michigan, with potential for additional orders at other facilities within the MDOC's 28-facility network serving approximately 36,500 prisoners. Bidders must submit proposals by August 30, 2021, at 3:00 p.m. Eastern time, with a bidder questions deadline of August 19, 2021. The deliverables include equipment procurement, professional installation, removal of existing equipment, shipping, labor, and all associated costs on an FOB destination basis. Mandatory qualifications require bidders to be manufacturer-authorized Baxter distributors or resellers and to employ either a manufacturer-authorized installer or an approved subcontractor for installation services. The State will evaluate proposals based on training programs offered, lead times, warranties, repair and maintenance service capabilities, and pricing, with the contract effective date anticipated as September 13, 2021, for an initial two-year term through September 12, 2023, renewable for up to three additional one-year periods at the State's discretion. Pricing must be firm and all-inclusive for the entire contract term, with payment via Electronic Funds Transfer within 45 days of invoice receipt following successful installation acceptance and cook cycle testing by the Facility Manager.

The RFP does not identify any incumbent vendors or specific budget ranges for this procurement. The State offers consideration to qualified disabled veteran-owned or service-disabled veteran-owned businesses under Michigan law as an evaluation factor. Service level agreement requirements mandate 100 percent compliance with delivery dates, with penalties assessed at 1 percent per week for late deliveries, and a preferred 30-calendar-day timeline for acceptance following installation. Bidders must demonstrate comprehensive insurance coverage including $1,000,000 in commercial general liability, $5,000,000 umbrella liability, $1,000,000 automobile liability, and workers' compensation coverage as required by applicable law. All vendor employees working within MDOC facilities must comply with strict security protocols outlined in the Vendor Employee Handbook and complete mandatory correctional facility security training, including adherence to zero-tolerance policies regarding contraband, controlled substances, sexual misconduct, and unauthorized prisoner contact, with violations subject to facility access revocation and potential law enforcement action. No site visits are included in this procurement; however, detailed facility photographs and drawings may be requested by bidders during the question period.