Outside Printing Services Supplemental #20251202S

The Southeast Texas Purchasing Cooperative (SETXPC), coordinated by Region 5 Education Service Center in Beaumont, Texas, is issuing Request for Proposals (RFP) No. 20251202S for Outside Printing Services Supplemental on behalf of over 100 Texas school districts, charter schools, and other public and not-for-profit organizations. The procurement seeks competitive proposals from vendors to provide comprehensive outside printing services, including design, proofing, printing, possible delivery, formatting, graphic design, and assembly and binding services. Vendors must submit proposals electronically via the Euna Solutions Procurement Portal by 1:00 PM on Tuesday, March 17, 2026, with an optional pre-proposal conference available upon request by March 11, 2026. The SETXPC Steering Committee anticipates approval by March 30, 2026, with the initial contract term running from April 1, 2026, to March 31, 2027. Evaluation will be conducted using a best value approach with six scoring criteria: price/discount (25 points), vendor reputation (15 points), quality of goods/services (25 points), extent to which services meet member needs (20 points), past relationship with SETXPC (10 points), and total long-term cost (5 points), for a total of 100 points, with proposals scoring below 70 points rejected. Vendors must submit a minimum percentage discount off their standard catalog or shelf prices with pricing remaining consistent throughout the contract term, and pay a $200 administrative fee (plus $10 service charge if paying via PayPal).

No specific set-aside designations or restrictions on organizational types responding to this procurement have been identified in the available documentation. Vendors must maintain comprehensive general liability insurance ($500,000 per person), bodily injury liability ($1,000,000 per occurrence), property damage liability ($100,000 per occurrence), workers' compensation, and automobile liability coverage. All vendors must comply with federal regulations when members expend federal funds, including Davis-Bacon Act provisions, Buy America preferences, and various certifications regarding debarment, non-collusion, equal employment opportunity, and compliance with clean air and water acts. The RFP is structured as an indefinite delivery and indefinite quantity (IDIQ) procurement for as-needed purchases by member organizations, meaning no specific award value or budget range has been published. No incumbent vendors or existing contractor information is identified in the available solicitation materials.