Outside Fleet Repair Service Rates for Off Warranty Units

The City of Edinburg Solid Waste Management Department, located in Hidalgo County, Texas, is soliciting competitive bids through Request for Bids #2026-01 for Outside Fleet Repair Service Rates for Off Warranty Units, with electronic submissions due by November 25, 2025, at 3:00 pm and a question submission deadline of November 17, 2025. This procurement seeks mobile commercial fleet service providers to perform on-site hydraulic system repair services on an as-needed basis for the City's fleet of over fifty (50) collection trucks, with the initial contract commencing upon execution and continuing through September 30, 2026. The City's key objectives are to reduce costs and downtime while enhancing fleet reliability and performance. Vendors must submit a pricing proposal that includes a detailed schedule of fees for services such as hydraulic diagnostics and repairs, diesel engine powertrain diagnostics and repairs, towing for automated refuse trucks, and parts markup percentages, with separate rates for normal hours (before 5 pm) and after-hours service (after 5 pm). Required qualifications include ASE Master certified mechanics, ability to provide 24/7 mobile maintenance services, technical assistance for fleet management decisions, and a one-year guarantee on all work. Vendors must also provide proof of insurance, business licenses, and complete various state-mandated verification forms. Evaluation criteria include vendor qualifications, facility information, operating hours, number of employees, certifications, specialized equipment capabilities, emergency service availability, and vehicle repair capabilities as outlined in Attachment I Qualification Questionnaire.

The solicitation documents do not specify set-asides or restrictions limiting participation to particular types of organizations such as disadvantaged enterprises, women-owned businesses, or other protected classes. A pre-qualified bidder list has been provided that includes ten potential service providers located in the Edinburg and Pharr, Texas areas, including Holt Truck Centers, Rush Truck Center, South Texas Truck Center, French Ellison, CC Truckers, Duran's, Carrera Hydraulics LLC, and Capital Towing, though this list does not preclude other qualified vendors from submitting bids. The contract terms specify an initial two-year agreement with an option to renew for an additional one-year period at the City's sole discretion, with compensation based on unit prices listed in Exhibit A and monthly billing required through computer-generated invoices. The contract is subject to annual appropriation and availability of funds, with either party able to terminate with proper notice if sufficient funding cannot be secured. No specific budget range or award value is disclosed in the available solicitation documents, though pricing proposals will be evaluated competitively against the submitted service rates. All bids over $30,000 must be submitted through the City's designated electronic service provider using secure, encrypted data transmission with user authentication and confidential bid processing mechanisms.