Outdoor Walk In Freezer

Ashley Community Schools is seeking bids for an outdoor walk-in freezer replacement project located at 104 N. New St. in Ashley, Michigan. The procurement involves a comprehensive replacement of the existing outdoor walk-in freezer, with specific requirements including demolition of the current system, disposal of refrigerant, asphalt patching, electrical reconnection, and installation of a new 8' x 12' walk-in freezer. The project requires a freezer with 4" insulated panels, a 36"x78" door, LED lighting, digital thermometer, and a refrigeration system capable of maintaining -10 degrees Fahrenheit. Bidders must submit both a base bid for the freezer replacement and an alternate bid for a 6" concrete base installation. The Request for Proposal (RFP) specifies a 90-calendar day completion timeline from the Notice to Proceed, with proposals due by 1:30 PM Eastern Daylight Savings Time on Thursday, April 17, 2025. A mandatory pre-bid walk-through was conducted on Thursday, April 10, 2025, at 1:00 PM, with four contractors receiving project documents: Merchandise Equipment & Supply, Climate Control HVAC, LLC, RMS Refrigeration & Mechanical Services, and Gateway Refrigeration, Inc.

The project is classified as a prevailing wage procurement, funded through the school district's capital improvements budget. While specific set-aside designations are not explicitly detailed, bidders are required to submit a Statement of Familial Relationship and a Certification of Iran Economic Sanctions Act. The project involves reconnecting to existing electrical service and installing a new temperature monitoring system. Contractors must provide comprehensive equipment and installation services, including start-up and warranties. Although a precise budget is not specified in the documentation, the project involves significant infrastructure replacement with specific technical requirements. The procurement appears open to qualified refrigeration and mechanical services contractors who can meet the technical specifications and timeline requirements. Potential bidders should note the comprehensive nature of the project, which extends beyond simple equipment replacement to include electrical work, site preparation, and specialized installation of a specialized freezer system designed for institutional use.