Outdoor Recreation Licensing, Survey & Reporting, and Recreation Access & Reservation

The State of Montana's State Procurement Services Division, procuring on behalf of the Department of Fish, Wildlife & Parks, is requesting proposals for an outdoor recreation licensing system, recreation access and user management platform, and hunter and angler survey and reporting system under RFP FWP-RFP-2026-1113MQB, with proposals due August 11, 2026 at 2:00 p.m. MDT. Federal funds are involved, requiring the awarded contractor to obtain a Unique Entity ID through SAM.GOV and complete Federal Form NDA889.

The scope encompasses a modern, customer-centric technology solution delivering licensing services, recreation access management, user reservations, and hunter and angler survey and reporting capabilities. Offerors must address mandatory requirements including business information, specifications and scope documents, cost proposals, and qualifications.

The contract term is ten years. Pricing shall be submitted as a ten-year total cost broken into implementation services, annual maintenance, annual software and subscription fees, and estimated per-transaction fees. Offerors must comply with Montana Prevailing Wage Requirements and federal terms and conditions. Insurance requirements apply.

Offerors may request contract exceptions using a provided template; exceptions submitted after the deadline will not be considered. A five percent bonus on total available points applies to offerors certifying compliance with Executive Order No. 12-2016, Equal Pay for Montana Women. Offerors must certify nondiscrimination against firearm entities and disclose any artificial intelligence technology used in proposal development. A pre-proposal conference is optional. The primary contact is Michaela Barnicoat at Michaela.Barnicoat@mt.gov or 406-444-0338.