Outdoor Power Equipment and Accessories

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued Request for Bid (RFB) 605 2200000204 on October 27, 2021, for a master agreement contract to supply outdoor power equipment and accessories to support the KYTC Division of Equipment and Department of Highways Districts 1-12. The procurement requires vendors to provide three mandatory items—chainsaws, weed trimmers, and leaf blowers—with optional offerings including pole saws, augers, hedge trimmers, replacement chains, guide bars, chaps, aprons, protective helmets, and auger power heads. All equipment must be new or latest improved models in current production and delivered to maintenance facilities and equipment garages across the state's twelve districts in first-class operating condition with pre-service completion. Vendors must submit pricing as a percentage discount off published manufacturer's suggested retail prices (MSRP), guarantee delivery within 120 calendar days of receiving a delivery order, provide factory-authorized service dealer locations within 25 miles of each of the twelve KYTC districts, and offer a minimum one-year warranty against defective materials or workmanship. The evaluation will allocate 95 points to the largest percentage discount off list price and 5 points to delivery performance, with warranty requirements established as a pass/fail criterion. Electronic bids were due November 15, 2021, at 1:30 PM Eastern Time through the Kentucky eProcurement system at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService, with a tentative award date of November 30, 2021. The initial contract period runs from no sooner than November 30, 2021, through November 30, 2022, with four optional one-year renewal periods available at the discretion of both parties.

Kentucky resident bidders may receive reciprocal preference equal to preferences offered by their state of residence, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with severe disabilities receive additional preference points under KRS 45A.490-45A.494 and 200 KAR 5:410. All bidders must comply with the Commonwealth's Annual Affidavit requirements, including certification of compliance with Kentucky campaign finance laws, proper disclosure of lobbying activities and subcontractor information, current sales and use tax registration with the Kentucky Department of Revenue, non-delinquency on state taxes and fees, and non-participation in jurisdictional boycotts, with the affidavit effective for a maximum of one year. The Commonwealth reserves the right to award multiple master agreements to meet its needs and may extend the contract to other state agencies and political subdivisions with vendor consent. Vendors must accept Delivery Orders and state procurement cards as payment, maintain a 30-day return policy with free pickup and no restocking fees for damaged, incorrect, or unopened items, and accept late delivery penalties of one percent per day for each day delivery is not met. No specific budget allocation or award value range was disclosed in the solicitation documents. The solicitation was issued as a Modification (Version 2) on November 8, 2021, to address vendor questions and revise terms and conditions, with the written question deadline having been November 2, 2021, at 4:00 PM Eastern Time, and the Commonwealth's responses posted by November 4, 2021.