Outdoor Dog Park Control Access

The City of Rochester Hills, Michigan is requesting quotations for a complete cloud-managed controlled access system for three pedestrian swing gates at Nowicki Park Dog Park under SFQ-RH-26-026, with quotations due September 15, 2026 at 4:00 PM EST and inquiries due by September 4, 2026 at 11:00 AM EST.

The scope is furnish, install, program, test, and commission a turnkey system including three outdoor-rated proximity card/key fob/mobile readers, three electromechanical gate locking assemblies with mechanical key override, three request-to-exit devices, cloud gateway and enclosure, and low-voltage cabling with associated installation labor. The system must support mobile smartphone credentials via BLE/NFC and optional key fobs with cloud-based remote administration. All vendors must comply with mandatory security requirements including SOC 2 Type 2 certification, data encryption standards, multi-factor authentication, and comprehensive audit logging per Attachment A. Vendors must provide three site references from similar dog park access control projects and hold applicable licenses and certifications.

Work is limited to 7:00 AM to 7:00 PM Monday through Saturday; Sunday work requires mayoral approval. The contract includes a minimum one-year full labor and workmanship warranty plus standard manufacturer hardware warranties.

Evaluation is weighted as follows: Vendor Qualifications & Past Experience (20 points), Technical Solution & System Reliability (20 points), User Experience & Communications Integration (20 points), Implementation Plan & Schedule (15 points), and Total Cost/Price Proposal (25 points). Price includes combined initial turnkey costs plus years one through three subscription fees. Proposed prices must remain firm for 120 days from quotation opening and throughout the contract term.

Vendors must maintain Commercial General Liability Insurance ($1,000,000 per occurrence), Motor Vehicle Liability Insurance ($1,000,000), Umbrella Liability Insurance ($1,000,000), and Workers' Compensation Insurance per Michigan statutes. Submit quotations to Keri Bright, Procurement Analyst, at brightk@rochesterhills.org or via MITN/BidNet.