OUPS Utility Response & Markings
Open State & local contract opportunity Posted
- Solicitation number
- 147403
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from vendors.planetbids.com. Updated .
About this opportunity
The City of Toledo, Ohio Division of Purchases and Supplies is requesting bids for OUPS Utility Response & Markings services via RFQ 1-7923, with bids due November 3, 2026 through the City's PlanetBids electronic portal.
All bidders must meet multiple compliance and certification requirements as a condition of responsiveness. Equal Employment Opportunity certification, Debarment and Suspension certification, and Living Wage Affidavit compliance are mandatory; the Living Wage Affidavit requires employees earn no less than $17.45 per hour with health benefits, or $20.63 per hour without benefits (with exemptions available for firms under 25 employees, nonprofits providing cultural or educational services, Davis-Bacon prevailing-wage contractors, and other qualifying categories). Court-Ordered Child Support certification is required for individual owners or shareholders holding 25% or greater vested interest.
Bid submission requires pricing to two decimal places via PlanetBids with a single price per line item. All bids must include a bid guaranty (2.5% of bid amount for bids of $75,000 or less; 5% for bids exceeding $75,000, with a maximum of $200,000) in the form of a cashier's check or bid bond made payable to the City of Toledo. If submitted as a check, the original must be physically received by the Division of Purchases and Supplies by the due date; personal and company checks are not acceptable. Bids without a bid guaranty will be deemed non-responsive.
For contracts exceeding $100,000, contractors must obtain Commercial General Liability coverage ($2 million products/completed operations aggregate), Comprehensive Automobile Liability ($1 million per occurrence), and Umbrella liability ($5 million), with the City named as additional insured. The contract term is one year with month-to-month renewal option. Payment is due within thirty calendar days of City acceptance or proper invoice receipt, whichever is later. Liquidated damages for default are 1% of order value or $250 per day, whichever is less.
Vendor Registration Form, Business Tax Registration Form, and Child Support Affidavit need be submitted only once; subsequent bids require only project paperwork (Acknowledgement & Acceptance, Living Wage Contract Addendum, Primary/Subcontractor Agreement Certificate). Contractors performing work within Toledo city limits are subject to municipal income tax of 2.5% on net profits, with a $250 registration deposit required.
Opportunity text
BID SUBMISSION
Bids for this project will be accepted via e-bid though the City of Toledo's PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.
In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:
• Project Paperwork*
• Line Items - will auto-populate with e-bid
• Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank) - see instructions below
• Signed Contract by the Vendor*
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Bidders experience and references
*Located on "Documents" tab in PlanetBids
Bid Guaranty requirements are located on the "Bid Information" tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to "City of Toledo." If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo
Division of Purchases and Supplies
One Government Center, Suite 2000
640 Jackson Street
Toledo, OH 43604
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company's responsibility to notify the city and update the applicable documentation.
City Paperwork:
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company's responsibility to notify the City and update the applicable paperwork.
Annual Paperwork:
• W-9
• Insurance Certificate, naming the City of Toledo as an additional insurer - requirements available on the "Documents" tab of PlanetBids
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
• Bureau of Worker's Compensation Certificate
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