Original Equipment Manufacturer Standard Replacement Parts & Manufacturer Authorized Service for GENPRO GENERATORS

The City of Baton Rouge and Parish of East Baton Rouge Purchasing Division are requesting sealed bids for Original Equipment Manufacturer standard replacement parts and manufacturer authorized service for GENPRO generators under a rebid solicitation, with bids due August 10, 2026 at 11:00 a.m. CST. The awarded vendor must be an authorized GENPRO distributor and service provider capable of selling, repairing, and performing maintenance on listed manufacturer equipment.

The vendor must maintain a service location within a 50-mile radius of the intersection of Tom Drive and Wooddale Boulevard in East Baton Rouge Parish, sustain reasonable parts inventory, and provide daily delivery capability to Central Garage at 333 Chippewa Street. Pricing is based on current manufacturer published price lists and must remain firm for a minimum of six months after award.

The contract term is one year firm with possible extension into second and third year periods at the same prices and conditions. No guaranteed minimum quantities exist; all quantities are estimated as needed. Evaluation uses a weighted award matrix: labor rates at the contractor's facility carry 35 percent weight, and OEM parts discount and restocking charges each carry 65 percent weight combined. The vendor submitting the lowest total weighted score receives award.

The solicitation requires proof of current occupational licenses if applicable, proof of insurance with specified coverage limits, W-9 forms, and cybersecurity training completion. Vendors must demonstrate good faith efforts to utilize certified Small, Minority, and Women-owned businesses. Federal compliance clauses include debarment certification, equal employment opportunity, and clean air and water act standards. Payment terms are Net 30 days based on monthly invoices submitted in arrears. The City-Parish reserves the right to return items for merchandise credit. The inquiry period for written questions closed July 31, 2026 at 5:00 p.m. CST. If requested, additional information must be submitted within seven days of receipt.