Oral surgery

Clark Summit State Hospital, operated by the Pennsylvania Department of Human Services, is requesting bids for oral surgery services for clients not performed at the facility, with proposals due October 5, 2026. This is an IFB under Commonwealth procurement rules; award will be made to the lowest responsive and responsible bidder through purchase order issuance.

The scope encompasses comprehensive oral surgical care delivery meeting the facility's patient needs outside the primary location, including clinical competencies, staffing, equipment specifications, and quality assurance measures. The contractor must comply with HIPAA Privacy and Security Rules and the HITECH Act, with a Business Associate Addendum (BAA) executed as a condition of contract. Protected Health Information safeguards are mandatory, including administrative, physical, and technical security measures per 45 CFR Part 164; breach notification to the Commonwealth's Chief Security Officer must occur within two days of any unauthorized use or disclosure. The contractor must maintain PHI disclosure records for six years post-termination and return or destroy all PHI upon contract end.

Pennsylvania labor law compliance is mandatory, including the Prevailing Wage Act, Act 102 (healthcare overtime restrictions), Workers' Compensation Law, and Unemployment Compensation Law. Contractors must certify compliance using form BOP-2201 and report any status changes immediately. All required licenses and certifications must be obtained; background checks under the Older Adults Protective Services Act apply. Registration in the Commonwealth Workforce Development System is required within ten days of contract execution. When federal funding is involved, Davis-Bacon Act, Clean Air Act, Federal Water Pollution Control Act (for contracts of $150,000 or more), and 2 CFR Part 200 compliance apply. Contractors must register in the System for Award Management and certify non-debarment status.

No specific contract value or budget range is disclosed; compensation is stated as $0.00 in the IFB document. The contract term commences on the original purchase order effective date and may be renewed for up to four additional one-year terms with rates subject to increases of up to 3% per renewal, subject to Commonwealth written notice prior to expiration. Bids must be submitted electronically through the Commonwealth's SRM system. Questions received within 48 hours of the bid due date will be answered at the Commonwealth's discretion. Contractors must be registered in Pennsylvania's Vendor Master file to receive award.