Optical time domain reflectometer (OTDR), purchase and

Palm Beach County, Florida, Purchasing Department issued Request for Quotation (RFQ) #042617-328/AW for the purchase and delivery of four units of an Optical Time Domain Reflectometer (OTDR), specifically an AFL FlexScan FS200 OTDR or equivalent product meeting detailed technical specifications, for use by Palm Beach County Traffic Operations. The procurement requires equipment meeting specific operational requirements including temperature range capabilities, battery specifications, display functionality, wavelength standards, dynamic range, and data storage capacity, along with additional components such as a Visual Fault Locator and Optical Laser Source. Delivery must be completed within fourteen calendar days of purchase order receipt to the Traffic Operations Warehouse at 2555 Vista Parkway, West Palm Beach, Florida 33411, with delivery restricted to Monday through Friday between 7:00 a.m. and 3:00 p.m. The original submission deadline was July 12, 2017, but was extended twice through amendments dated July 11 and July 14, 2017, with the final submission deadline established as July 18, 2017, at 4:00 p.m. Palm Beach County local time via fax or email. Quotations must be submitted on an all-or-none basis with firm, fixed unit pricing valid for ninety days from the opening date to permit evaluation and award determination. Successful bidders must furnish factory or manufacturer warranty against defects in materials and workmanship effective upon delivery and acceptance, and must submit required certifications including Non-Discrimination Policy Form, Drug-Free Workplace Certification, and Certification of Business Location.

The solicitation includes preferential consideration provisions for Small Business Enterprise (SBE) certified firms and local businesses, with SBE-certified vendors within ten percent of the lowest responsive bid and local businesses with permanent places of business in Palm Beach County within five percent of the lowest bid eligible for award preference. Additionally, a five percent preference applies to vendors with permanent places of business in the Glades for Glades-designated procurements. The F.O.B. point is destination, with the successful bidder retaining title and assuming all transportation charges, responsibility, liability, and risk in transit. Payment will be made by Palm Beach County following receipt, acceptance, and proper invoicing in accordance with the Florida Prompt Payment Act, and the County is exempt from federal and state taxes. The solicitation reserves the right to award on an all-or-none basis to the lowest responsive, responsible bidder and permits Palm Beach County to purchase additional items within twelve months of award at the bid prices under the same terms and conditions, subject to mutual written agreement. No specific award value or budget range was disclosed in the procurement documents; pricing is determined through competitive quotation responses.