Optical - Frames/Lenses/Equip - Children

The Pennsylvania Department of Corrections is soliciting bids for an optical procurement contract specifically for children's glasses at the Cambridge Springs and SCI Chester facilities. This Invitation for Bid (IFB) seeks vendors to provide frames, lenses, equipment, supplies, and accessories for correctional facility optical services. The contract will be a one-year agreement with potential for four one-year renewals, with awards made to vendors offering the greatest percentage discount from the most recent manufacturer's published price list. Vendors must be either manufacturers or authorized dealers/suppliers, and are required to submit electronic price lists with a single, numeric discount not exceeding four digits. Key performance requirements include maintaining 99% order accuracy, delivering orders within seven calendar days, and providing a one-year warranty on frames and lenses. The bid response is due by April 21, 2025, and only electronic bid responses will be accepted through the PA Supplier Portal. Interested vendors must be registered in the system and are responsible for monitoring eMarketplace for any change notices.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with Pennsylvania's Reciprocal Limitations Act requirements and complete the Worker Protection and Investment Certification Form. Vendors will be evaluated based on their ability to provide comprehensive optical product lines, with multiple awards anticipated - one for each manufacturer's complete product line. The contract covers jurisdictions including Cumberland County, Dauphin County, and Camp Hill Borough, with a focus on serving correctional facility needs. While specific budget ranges are not explicitly stated, the comprehensive nature of the procurement suggests a substantial potential contract value. Vendors must demonstrate the ability to provide a complete range of optical products, maintain competitive pricing, and meet stringent performance standards. The procurement specialist, Leslie Cherry, can be contacted at 717-728-4038 or lcherry@pa.gov for additional information about the bidding process and contract requirements.