Operations Center Rooftop Solar Design and Installation Project

The City of Waco, Texas Purchasing Services Department is soliciting proposals for a comprehensive rooftop solar photovoltaic (PV) system design and installation project at the City's Operations Center. The project requires a qualified solar provider to design, obtain permits, construct, interconnect, and maintain a rooftop solar system with an estimated capacity of 59 kW-DC, projected to generate approximately 90,000 kWh annually. Key deliverables include a turn-key solar installation, comprehensive design documentation, monitoring systems with an educational kiosk, and a detailed five-year operations and maintenance plan. The evaluation criteria are structured to assess proposals across multiple dimensions: proposed pricing and fees (30 points), proposed equipment (20 points), contractor and subcontractor project experience (20 points), experience of project superintendent and manager (20 points), and proposed project duration (10 points). A mandatory pre-proposal meeting and site walk is scheduled for December 11, 2025, at 2:00 p.m. at the project site, with proposal submissions due by January 14, 2026, at 2:00 p.m. Central Time, and final selection anticipated by February 14, 2026.

The project is funded through reimbursable U.S. Department of Energy EECBG program funds, which mandates compliance with Davis-Bacon wage requirements for all laborers and mechanics. Proposers must submit a bid bond equal to 5% of the bid amount, with performance and payment bonds required if the contract exceeds $100,000 and $50,000 respectively. The total project budget is capped at $180,000, and the City will own the solar system upon completion. Contractors must demonstrate current insurance coverage and comply with federal and state prevailing wage requirements. While no specific set-aside designations are mentioned, proposers will need to show comprehensive technical capabilities, financial stability, and relevant experience in solar system design and installation. The project timeline anticipates completion and operational status by July 2026, with the successful contractor responsible for five years of ongoing operations and maintenance services.