Operational Medical Director ES-26-04

The County of Louisa, Virginia is issuing a Request for Proposal (RFP ES-26-04) to procure an Operational Medical Director (OMD) to provide comprehensive medical oversight and protocol development for the Department of Fire and EMS. The OMD will be responsible for reviewing and establishing medical protocols, maintaining documentation for certification with the Virginia Office of Emergency Medical Services (VAOEMS), evaluating the appropriateness of patient care provided by EMS personnel, participating in monthly training meetings, conducting electronic patient care record (ePCR) reviews, providing quarterly reports, and delivering medical control during declared emergencies, with potential for direct patient supervision and care in the field. Required qualifications include proper licensure to practice medicine in Virginia and maintenance of all required certifications. The evaluation criteria consist of nine weighted components totaling 100 points: overall qualifications (20 points), reference information (10 points), contract terms and exceptions (10 points), proposal quality (10 points), EMS experience (15 points), board and committee service (10 points), EMS affiliations (10 points), medical leadership experience (10 points), and availability (5 points). Proposals must be submitted by April 21, 2026 at 3:30 p.m. local time to the Louisa County Administration Building, 1 Woolfolk Avenue, Suite 304, Louisa, VA 23093. Written questions must be submitted by April 1, 2026, with clarifications to be issued by April 8, 2026. The initial contract period extends from July 1, 2026 through June 30, 2027, with four optional successive one-year renewal terms available by mutual agreement.

No specific set-aside designations or restrictions on respondent types are mentioned in the procurement documents. Professional fees are not required with the initial proposal; the County will request non-binding cost estimates from selected firms during the interview phase, with quarterly invoicing for services rendered following contract award. The OMD will receive insurance coverage under the County of Louisa's VACoRP insurance program, including incidental medical malpractice coverage and authorization to operate County vehicles while performing duties within their scope. No incumbent vendor or current contractor information is provided in the available documentation. The specific contract value or budget range has not been disclosed in the RFP materials and will be determined during the competitive evaluation and interview process.