Operational and Maintenance Services for Water, Sewer, and Wastewater Treatment Systems

Orange County, New York is requesting bids for operational and maintenance services across water, sewer, and wastewater treatment systems at five county facilities, with bids due August 26, 2026 at 3:30 p.m. and questions due by August 12, 2026. Bidders must demonstrate a minimum of three years of experience and employ staff holding New York State operator licenses (Class C and D for water systems, Grade 3 for wastewater treatment, and 3A certification for future Valley View operations).

Services span routine and preventive maintenance, daily system monitoring, monthly compliance reporting to the New York State Department of Health and Department of Environmental Conservation, water quality and wastewater testing, emergency response within two hours, and non-emergency response within four hours at the Orange County Correctional Facility, Valley View Center for Nursing Care and Rehabilitation, Emergency Services Center, Fire Training Center, and Medical Examiner's Facility.

Staff must maintain OSHA training in confined spaces, lockout/tagout, personal protective equipment, bloodborne pathogens, and hazardous communications. Workers assigned to the Correctional Facility must obtain security clearances. All Valley View staff must comply with COVID-19, influenza vaccination, and masking requirements as applicable during the contract term.

Pricing must include flat monthly rates for operation and maintenance at each facility, per-test rates for water and wastewater testing, and a fixed percentage markup or discount (not exceeding 15 percent) on parts and equipment. No conditional bids, guaranteed volumes, or travel time charges are permitted. Award goes to the lowest responsive and responsible bidder based on aggregate monthly rates, testing rates, and parts markup. The initial contract term is two years with two optional two-year renewal periods and potential extension for up to three months. Prevailing wage rates per PRC#2026022383 apply throughout; vendors are responsible for rate increases.

A $500 bid security is required. The contract is open to other New York State local governments and school districts under General Municipal Law 103(3) and County Law 408-a. Vendors must maintain Worker's Compensation, Disability, and Liability Insurance.