Open Source Integrated Library Systems Solutions RFI

The Board of Regents of the University System of Georgia issued an electronic Request for Information (eRFI) on August 27, 2021, with a due date of October 8, 2021, seeking information from vendors that provide support for open-source Integrated Library System (ILS) solutions. This eRFI is not a competitive solicitation but rather an information-gathering tool designed to assist the State Entity in evaluating available resources and methods to address its library systems needs. The University System of Georgia plans to use the information collected through this eRFI process as input for developing a comprehensive Request for Proposals (RFP) anticipated for release in 2022. The eRFI specifically targets organizations with expertise in open-source ILS solutions, and respondents should provide detailed information about their capabilities, support services, and solutions in this domain. It is important to note that no new ILS purchases will be made as a result of this RFI alone; the eRFI serves purely as a preliminary research and planning mechanism. All vendors of ILS systems will be invited to participate in the subsequent competitive RFP process through the Georgia Procurement Registry (GPR) in 2022, regardless of whether they responded to this eRFI.

The eRFI contains no set-aside designations or specific restrictions limiting which organizations may respond, and supplier participation in this information-gathering phase is entirely voluntary. Failure to respond to this eRFI will not prohibit vendors from participating in the full competitive solicitation that may result from this process. However, the State Entity strongly encourages interested suppliers to respond to ensure visibility of their available goods and services. No incumbent vendors, current contractor information, or existing technology infrastructure requiring integration is specified in the eRFI documentation. No award value or budget range is disclosed in this preliminary information request, as no awards will be made directly from the eRFI process itself. Vendors interested in positioning themselves for the anticipated 2022 RFP should utilize this opportunity to demonstrate their expertise and offerings in open-source ILS solutions.