Online Auction Services

The Board of County Commissioners of Walton County, Florida, has issued a Request for Proposals to procure comprehensive online auction services for the disposition of surplus county property. The procurement encompasses full-service management of the complete auction lifecycle, including pre-auction preparation (inspection coordination, photography, and cataloging), digital marketing and national promotion, secure online bidding platform operation, payment collection and processing, financial reconciliation, title and documentation management, and post-auction load-out supervision. Services may be delivered in either online-only or hybrid auction formats at the county's discretion. Qualified proposers must demonstrate relevant experience managing full-lifecycle government surplus auctions for entities comparable in size and operational complexity to Walton County, with documented past performance references from the past five years. The evaluation committee will assess proposals using weighted criteria including qualifications and experience (25 percent), auction platform and technical capabilities (20 percent), marketing strategy and bidder reach (15 percent), financial proposal and cost structure (20 percent), reporting and compliance capabilities (15 percent), and implementation and transition plan (5 percent). Written questions must be submitted by April 6, 2026, at 12:00 p.m., with proposals due by April 13, 2026, at 2:00 p.m. to the Walton County Office of Central Purchasing; the evaluation committee will review submissions on April 14, 2026, rank proposals on April 23, 2026, at 2:00 p.m., and conduct interviews on April 30, 2026, at 1:00 p.m. if required.

The RFP contains no specific set-aside designations or restrictions limiting organizational types that may respond. Proposers must submit mandatory documentation including a Public Entity Crimes Sworn Statement, Drug-Free Workplace Certification, Unauthorized Alien Affidavit, proof of Florida corporate registration, and vendor questionnaire forms, along with comprehensive insurance coverage requirements including workers' compensation at statutory limits, comprehensive general liability of $1,000,000 combined limit per occurrence, comprehensive automobile liability of $1,000,000 combined single limit per accident, and professional liability of $1,000,000 per occurrence and in the aggregate. The RFP does not identify an incumbent vendor or existing contractor. Proposers must clearly identify their compensation structure as either a commission percentage of gross sales, net sales, or an alternative transparent methodology, with the county reserving the right to negotiate final compensation terms to maximize net proceeds; however, no specific budget range or award value is stated in the documentation. The initial contract term is three years from the date of complete execution, with options to renew for two additional one-year periods at the county's sole discretion, and the county reserves the right to terminate the contract with or without cause and without prior notice. Proposals are limited to 30 pages excluding forms and resumes, and all auction and bidder data generated remain the property of Walton County.