On-Site Campus Laundry Equipment

Florida Gulf Coast University Board of Trustees has issued an Invitation to Negotiate (ITN) for a multi-year Master Service Agreement to supply, install, and maintain card-accessible commercial laundry equipment across nine on-campus student laundry rooms serving approximately 4,266 residents. The procurement encompasses 127 washers and 142 dryers, with the successful supplier responsible for all design, equipment procurement, installation, configuration, testing, training, and removal of existing equipment, as well as all high and low voltage electrical work. Key deliverables include integration with the University's Transaction System Enterprise (TSE) by Transact Campus payment platform, support for both current 3-track magnetic stripe campus cards and future NFC mobile credentialing capabilities, and compliance as a PCI DSS Validated Service Provider. The supplier must conduct on-site inspections three times weekly, provide two weeks' advance notice for system maintenance, and maintain 48-hour repair response times for equipment failures. Required qualifications include general liability insurance ($1,000,000 per occurrence, $2,000,000 aggregate), automobile liability coverage ($1,000,000 combined single limit), professional liability insurance ($1,000,000), and cyber liability coverage ($2,000,000 aggregate). A non-mandatory pre-submittal meeting with site visit is scheduled for Wednesday, February 18, 2026, at 1:30 p.m. at Ackert Community Center, with written questions due by February 25, 2026, before 5:00 p.m. and University answers posted by March 4, 2026. Proposals must be submitted by Friday, March 13, 2026, before 5:00 p.m. via the FGCU Procurement Portal, with the anticipated contract commencement date of June 1, 2026.

The contract structure involves a commission-based revenue sharing model rather than a traditional award value, with the supplier required to remit at least 51 percent of gross receipts from laundry equipment operations to the University, calculated monthly with payment due within 30 days of the billing period. The pay-per-use rates are fixed at $1.50 per wash cycle and $1.50 per dryer cycle, with any price increases subject to University approval based on market research. The initial contract term spans three years with an option to renew for up to five additional years. The documentation does not indicate specific set-aside designations or restrictions on organization types eligible to respond, nor does it reference incumbent vendors or current contractors. The supplier retains title to all equipment and bears responsibility for loss or damage, though vandalism-related repairs remain the University's responsibility. The financial viability of this opportunity depends on transaction volume and operational efficiency, as the University's revenue stream is derived directly from the commission-based compensation structure tied to student laundry usage.