On Demand Paving Services

The City of Salem, Virginia is soliciting sealed proposals for on-demand asphalt paving and asphalt patching term contracts, with proposals due October 30, 2026 at 3:00 p.m. local time. The solicitation contains no set-aside, preference, or local-vendor restriction. The questions deadline of October 21, 2026 has passed. Proposals may be submitted electronically through eVA or by paper delivery to the City of Salem Purchasing Department.

Work covers as-needed paving and patching at City-owned streets, parking lots, trails, and facilities in and around Salem. Offerors may propose for one or both service categories and must hold the appropriate Virginia contractor license class (A, B, or C) for their scope. Required insurance includes statutory Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Excess/Umbrella Liability of $3,000,000, and Automobile Liability of $1,000,000 per accident. Performance and Labor and Material Payment Bonds may be required for individual projects at the City's discretion. Time and Materials pricing requires fully burdened hourly labor rates, equipment rates, and material markups on Attachment B.

The City intends to award multiple contracts. The initial term is one year with four optional one-year renewals, for a maximum of five years. No individual project may exceed $500,000. The City guarantees no minimum or maximum work volume and will assign work on a rotational basis within each service category, though it may assign work outside rotation based on availability, performance, pricing, or the City's best interest. The City reserves the right to conduct oral presentations or interviews for proposal clarification.

Evaluation weights are Qualifications and Experience (30%), Plan for Providing Services (30%), Geographic Location (20%), and Demonstrated Ability to Perform Work Within Budget (20%).