On-Demand Low Voltage Wiring Services RFP

Bedford County, Virginia is requesting proposals for on-demand low voltage wiring services—installation, termination, repair, and testing of low voltage cabling and equipment across county facilities—with proposals due October 28, 2026 at 4:00 p.m. Eastern Time.

The scope includes running new or replacing existing low voltage cabling; installing or replacing cabling equipment such as racks and conduit; installation and repairs to fire alarm and security systems; and work with COAX, Cat 5, Cat 6, Cat 7, Ethernet, copper, and fiber optic cabling in compliance with National Electric Code standards. The contractor must coordinate work scheduling with the Director of Public Works and attend pre-work meetings at each site. Professional liability insurance and workers' compensation coverage are required, with proof of insurance due within ten days of award notification.

The initial contract term is one year from award with options to renew for four additional one-year periods and potential extension for up to six months beyond the final renewal period at mutual agreement. Pricing shall be stated in hourly rates and minimum service fees, firm during the initial contract period. Price increases for renewal periods are capped at 5% annually, subject to County approval, with any supplier cost decreases passed immediately to the County. Payment terms are Net 30 days.

Evaluation criteria, weighted as follows, are approach to services and qualifications (30 points), demonstrated experience with municipalities and government agencies (25 points), proposed hourly rates and minimum fees (20 points), proximity and on-call response capability (15 points), and understanding of RFP and proposal professionalism (10 points). The County reserves the right to award multiple contracts to qualified offerors and may conduct interviews with shortlisted proposals.

Questions must be submitted in writing by October 14, 2026. Proposals may be submitted electronically to hknight@bedfordcountyva.gov or as hard copies to the Finance Department at 122 East Main Street, Suite 203, Bedford, Virginia 24523.