On-Campus Moving Services As-Needed

The University of North Carolina at Wilmington is soliciting bids for on-campus moving and storage services on an as-needed basis under IFB, with bids due July 21, 2026 at 2:00 p.m. ET and public opening via Zoom at 3:00 p.m. ET the same day.

The scope encompasses office relocation throughout campus and remote sites, disassembly and reassembly of modular panels and office furniture, packing and unpacking, and temporary storage. The vendor must supply all labor, boxes, trucks, and equipment. Vendors must meet strict operational requirements: a minimum of 10 full-time employees, a fleet of at least two branded moving trucks, $10,000 minimum replacement value protection per move, and completion of background checks on all personnel.

UNCW's previous contract expired January 5, 2026, with average annual spending of approximately $72,000 on moving services. The contract term is two years from final execution, with an optional one-year renewal at the State's discretion and potential extension thereafter with vendor concurrence. Written notice of renewal intent will be provided no later than 30 days before the end of the current term.

Pricing must be firm-fixed on an hourly basis for moving supervisors and staff, per-unit rates for moving trucks and vans, tiered pricing for replacement value protection coverage ranging from $10,000 to $1,000,000 and above, and per-square-foot monthly rates for climate-controlled storage. Written questions are due July 9, 2026 at 12:00 p.m. ET. Contract award is anticipated August 10, 2026. All bids must be sealed and submitted by mail only; electronic submissions via fax, email, or telephone are not accepted. Late bids are automatically disqualified regardless of cause. Responses must include completed attachments addressing HUB participation goals, financial stability certification, vendor experience with similar clients, and worker location.