On-Call Welding and Fabrication Services

Bedford County, Virginia is requesting proposals for on-call welding and fabrication services under an RFP with proposals due August 11, 2026 at 4:00 p.m. Eastern Time. The County intends to award multiple contracts to licensed, certified contractors and reserves the right to reject any or all proposals.

Welders must be certified through the American Welding Society with a minimum of three years' experience. The scope includes welding of ferrous and nonferrous metals, cutting, plasma work, brazing, metal inert gas (MIG), tungsten inert gas (TIG), aluminum fabrication, sheet metal work, and various fabrications for repairs to facility infrastructure and equipment. Specialized experience with heavy equipment and landfill operations is required, including competency with landfill compactors, dozers, excavators, and related rigging equipment. Contractors must possess portable equipment for onsite work, maintain access to a local fabrication shop, and be available for after-hours and emergency callouts. The awardee furnishes all materials, labor, supervision, transportation, equipment, and incidentals.

The initial contract period is one year from award, with options to renew for four additional one-year periods and potential extension for up to six months under mutual agreement. Prices remain firm for the initial contract year. Renewal periods allow price increases not to exceed the applicable Consumer Price Index category or a maximum of 5 percent annually, subject to County approval; price decreases must be immediately passed to the County. Payment terms are Net 30 Days unless otherwise negotiated.

Evaluation criteria, in point order, are demonstrated understanding of services (25 points), ability to perform in reasonable time (20 points), accessibility and proximity (20 points), past performance and related experience (15 points), proposed fees and rates (15 points), and overall quality and responsiveness (5 points). Contractors must maintain adequate liability insurance protecting the County and its officials, provide proof of insurance within ten days of award, comply with OSHA standards, and obtain all necessary permits with permit fees waived or reimbursed by the County. Questions are due July 27, 2026. No pre-proposal meeting is scheduled.