On Call Water Treatment Services

The City of New Haven Board of Education is seeking an On-Call Water Treatment Services Contractor to provide comprehensive water treatment services districtwide for New Haven Public Schools. The solicitation, identified as ITB #2025-IFB-198, requires a contractor to perform monthly water treatment and testing for cooling and heating systems, including semi-annual Legionella testing and monthly reporting. The scope encompasses inspections, water treatment products, and equipment maintenance for closed-loop chilled and hot water boiler loops, recirculating systems, glycol loops, and cooling tower water treatment systems across 48 different school facilities. Bidders must have technicians with appropriate licenses, including at least one employee with a chemical engineering degree, and provide necessary data sheets, safe handling procedures, and secondary containment for chemicals. The bid release date is June 12, 2025, with a response deadline of July 1, 2025, at 3:00 pm. The contract term is one year with two potential one-year renewal options. Pricing requirements include unit costs for water treatment services, with labor included and no more than a 10% markup on materials.

The contract appears to have no specific set-aside designations, but includes robust equal opportunity provisions enforced by the City of New Haven's Commission on Equal Opportunities. Contractors will be subject to EEOC package submission fees ranging from $100 to $4,000 based on contract value, and must comply with minority, female, and resident worker participation goals. The contract covers 29 different chiller and tower installations across school facilities, with water treatment equipment and chemicals becoming Board of Education property upon contract termination. Contractors must provide training sessions for operating personnel at no additional cost. While specific budget details are not explicitly stated, the comprehensive nature of the services and the extensive school infrastructure suggest a significant contract value. The contractor will be responsible for maintaining water treatment systems across multiple school locations, indicating a potentially substantial annual investment by the New Haven Board of Education in maintaining critical mechanical infrastructure.