On Call Vegetation

PennDOT's Engineering District 12-0 is soliciting on-call vegetation maintenance services for Fayette, Greene, Washington, and Westmoreland counties through a small business procurement process. The contract requires comprehensive vegetation management including general clean-up, herbicide application, mowing, landscape installation, and maintenance at various state facilities and route areas. Contractors must provide a maintenance crew of three experienced landscape workers, including a foreman, with a fully-equipped dump truck and specified power tools. Specific deliverables include work performed Monday through Friday during daylight hours, with potential Saturday and Sunday work requiring special approval. The original purchase order will cover a one-year period from May 1, 2026 through April 30, 2027, with potential two optional two-year renewal periods. All bidders must submit electronically through the PA Supplier Portal by December 31, 2025, with a virtual public bid opening scheduled for January 6, 2026 at 1:00 P.M. EST. Contractors must also provide a Certified Pesticide Applicator Licensing Form documenting up to ten certified pesticide applicators with detailed licensing information.

This procurement is exclusively designated for DGS-certified small businesses under Pennsylvania's Small Business Procurement Initiative (SBPI), with contractors required to submit a valid small business certificate as part of their bid. All pesticide applicators must possess a current Pennsylvania certified commercial applicator's license with Category 10 certification, and application vehicles must display a Pennsylvania Pesticide Application Business License number. The contract includes a material and equipment contingency budget of $10,000 annually per maintenance location, with contractor-supplied materials reimbursed at invoice price plus 15 percent. Successful contractors must comply with PennDOT's Strategic Environmental Management Program requirements and NPDES Permit regulations. Payment will be processed using the Confirmation of Services Form OS-501 upon acceptance of completed work. Contractors experiencing technical difficulties with the bidding portal can contact the Supplier Service Center at (877) 435-7363. While specific total contract value is not explicitly stated, the annual budget and contingency funds suggest a substantial procurement opportunity for qualified small businesses in the region.