On-Call Tire Purchases

The Town of Glastonbury, Connecticut, located in Hartford County, is soliciting bids for on-call tire purchases and services on an as-needed basis for various municipal vehicles. The procurement encompasses the supply and installation of approximately 15 different tire sizes, ranging from 11R/22.5 to 315/80R225, with bidders required to provide pricing for new tires, recapped tires with Town-supplied casings, recapped tires with vendor-supplied casings, and both supply-only and supply-with-installation options for each tire size. Installation is mandatory for heavy truck, loader, tractor, and backhoe tires, and all tires must be date-stamped no more than one year prior to purchase or installation. Eligible bidders must be manufacturers, authorized distributors, or active dealers in tire sales and service and must provide written validation of qualifications, including years in business, factory-trained technician count, service hours, parts availability, and proof of manufacturer authorization. The contract term extends from the effective date through June 30, 2027, with options for two additional one-year extensions through June 30, 2029, subject to mutual agreement and CPI-based price adjustments. Bids must be submitted electronically through the Town's e-Procurement portal at https://glastonburyct.bonfirehub.com/ by May 29, 2026, at 11:00 A.M., with public opening and reading of bids via Zoom. The Town reserves the right to award the contract to multiple qualified bidders based on lowest cost per tire size and may utilize backup bidders if the primary vendor lacks inventory.

There are no specific set-aside designations or disadvantaged enterprise restrictions identified in this procurement. Bidders must carry comprehensive insurance coverage, including Workers' Compensation with $1,000,000 limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Automobile Liability with $1,000,000 combined single limit coverage, with the Town named as an additional insured. Delivery is required within 30 calendar days of purchase order issuance, and payment terms are Net 30 upon delivery and acceptance. All work must comply with federal and state safety standards, and the contract location is the Glastonbury Vehicle Maintenance Department at 2380 New London Turnpike, Glastonbury, CT 06033. No incumbent vendors or budget range is specified in the available documentation; the award value will be based on actual tire purchases made on an as-needed basis throughout the contract term.