On Call Surveying Services for the Chatham County Department of Engineering

Chatham County, Georgia is soliciting proposals through a two-step competitive sealed proposal process for On Call Surveying Services to support the Chatham County Department of Engineering and other County entities as approved by Engineering. The procurement seeks qualified firms to provide comprehensive surveying services including right-of-way and property acquisition plats, road and drainage profile surveys, topographic surveys, hydrographic/bathymetric surveys, drone surveys, wetland delineation surveys, utility location surveys, ground penetrating radar surveys, drainage corridor surveys, geodetic monumentation surveys, infrastructure inventory, lowest floor elevation surveys, borrow pit surveys, property boundary surveys, and construction staking and layout services. Step One of the process requires submission of qualification proposals by the February 26, 2026 deadline at 5:00 p.m. through the County's online procurement portal, with evaluation of proposals to develop a shortlist of qualified firms; Step Two may include interviews with shortlisted firms. Proposers must demonstrate current Chatham County or municipal business licensing within Georgia and maintain specified insurance coverage including General Liability ($1,000,000), Worker's Compensation ($500,000), Business Automobile Liability ($1,000,000), and Professional Liability ($3,000,000). The evaluation criteria include Stability and Local Resources (10 points), Experience & Qualifications (40 points), Ability to Provide Services (35 points), and MBE/WBE Participation (15 points), with potential interviews or presentations worth an additional 30 points. Pricing will not be submitted with the initial proposal; rather, upon request for individual projects, selected consultants will submit detailed scopes of services with hourly rates for County Engineer negotiation and finalization.

The County intends to award multiple contracts with one-year initial terms and renewal options for four additional one-year terms, with total fees not to exceed $250,000 per year for each successful firm, though no guarantee of work volume is provided. MBE/WBE participation is evaluated as part of the selection criteria, with proposers required to demonstrate good faith efforts toward minority and women's business enterprise contracting goals. All respondents must comply with Drug-Free Workplace Certification, Promise of Non-Discrimination Statement, Contractor/Consultant Affidavit regarding E-Verify compliance, Bidder's Certification Regarding Debarment and Suspension, SAVE Affidavit verifying immigration status, and Affidavit Regarding Lobbying requirements. The County will not accept proposals from firms with pending litigation against Chatham County, prior contract defaults, or firms listed on Federal or State exclusion lists. Successful proposers must execute a contract within 30 days of notice of award and may not commence work until a written contract is fully executed and a Notice to Proceed is issued. Consultant selection for individual projects will be conducted on a rotation basis with consideration of firm expertise in specific service areas.