On Call Snow Removal for Orange COunty

Orange County, New York Department of General Services is requesting bids on on-call snow removal services covering approximately 302 miles of County roads (plowing, clearing, and treatment of snow and ice) under RFB-OC166-26, with sealed bids due October 7, 2026 at 3:00 P.M. and questions due September 23, 2026 at 3:00 P.M. The County encourages participation from minority- and women-owned business enterprises.

Vendors must demonstrate a minimum of three years of experience in snow removal services and provide properly licensed and experienced operators available 24 hours a day, seven days a week. Equipment specifications require either single rear axle Class 7 trucks (26,001–33,000 lbs.) with 11-foot front plows and 10-foot wing plows, or tandem rear axle Class 8 trucks (exceeding 33,000 lbs.) with comparable equipment. The County will supply salt and sand materials; vendors are responsible for all other equipment, tools, supplies, labor, and compliance costs.

The contract runs from the first snow/ice event in Fall 2026 through the last event in Spring 2027, with the County retaining the right to renew for one additional one-year period on identical terms. Pricing must be submitted as firm fixed hourly rates per truck type with no conditional bids or minimum order quantities. Compensation includes a one-hour mobilization fee at the applicable hourly rate when vendors are called, with a four-hour minimum storm duration requirement; no payment is due for equipment breakdown time or if a truck is out of service during the first eight hours of activation. Award will be made to the lowest responsive and responsible bidder.

Vendors must provide proof of New York State Department of Labor registration, current liability and workers' compensation insurance, three professional references, and certifications regarding non-collusion, Iran Divestment Act compliance, and prior non-responsibility determinations. Two unbound, single-sided sets of bids with original signatures are required, and late submissions will not be accepted. The County allows purchases by other New York State local governments and school districts under this contract. Bids are due at the Department of General Services office in Goshen, New York.