On-Call Refrigeration Services

The Oregon Youth Authority (OYA) Procurement Unit issued Request for Quotes (RFQ #S-41500-00016951) for on-call refrigeration services to support nine youth correctional and transitional facilities throughout Oregon, including locations in Burns, Woodburn, Albany, La Grande, Grants Pass, Tillamook, and Florence. The procurement seeks refrigeration installation, repair, replacement, maintenance, and portable cold storage rental services for all types of refrigeration units across these facilities. Qualified offerors must submit all-inclusive standard hourly labor rates, material markup percentages, and emergency after-hour labor rates (defined as services outside 8:00 a.m. to 5:00 p.m., Monday through Friday, and holidays) using the provided form with no more than five additional pages, identifying which facilities they will serve. Contractors must comply with prevailing wage requirements under Oregon Revised Statutes 279C.800 through 279C.870 and pass criminal records checks and child abuse registry checks prior to service delivery, while maintaining strict confidentiality of client records and complying with mandatory reporting requirements and the Prison Rape Elimination Act (PREA). Travel expenses including mileage, lodging, and meals will be reimbursed at State of Oregon rates. Award will be made to the offeror(s) providing the "best value" as determined solely by OYA, with quotes due May 22, 2026, at 12:00 p.m. PST to Riley Dunagan at the OYA Procurement Unit. The estimated contract term is two years with options to amend for up to an additional five years.

The RFQ does not specify set-aside designations or restrictions limiting response to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. All services will be provided inside youth correctional facilities and require compliance with strict tool control and security protocols as established by OYA. The cumulative contract value is not to exceed $250,000.00, with OYA seeking to establish one or more on-call contracts under this ceiling. No specific technical infrastructure or existing technology integration requirements are outlined in the available documentation.