On-Call Public Address (PA) System Services

The Town of Lexington, Massachusetts is soliciting bids for on-call Public Address system services, with bids due November 5, 2026 at 12:00 p.m. Bidders must hold DCAMM certification in the Telecommunications Systems Work Category, which filters eligibility before pricing is considered. Bids go to the Lexington Town Offices Purchasing Office at 1625 Massachusetts Avenue, Lexington, MA 02420.

The scope covers installation, service, repair, maintenance, programming, and upgrades of PA, intercom, master clock, bell, and associated communications systems at Town facilities. Technicians must have factory training in Valcom, Rauland, Telecor, and Bogen systems. Bidders must also submit OSHA training certification, an affidavit of compliance, insurance certificates, and references showing at least six similar projects completed within three years. All employees must pass Criminal Offender Record Information (CORI) checks and fingerprinting at the contractor's expense. Work is performed primarily Monday through Friday, 7:00 a.m. to 5:00 p.m., with emergency response within one hour and same-business-day work initiation.

The contract is time-and-materials and on-call, priced on hourly labor rates for business and non-business hours plus a material markup applied to actual invoiced costs. No minimum service volume is guaranteed, and bid and material rates remain firm for the contract duration, including renewals. The initial term is one year from execution, and the Town may extend annually for two additional years at its sole discretion. Bidders must post a 5% bid deposit in cash, check, or bond. The selected contractor must furnish performance and payment bonds equal to 100% of contract value within ten days of award. Required insurance includes workers' compensation with $500,000 employer's liability limits, general liability of $1,000,000 combined single limit, automobile liability of $1,000,000, and umbrella/excess liability of $2,000,000 per occurrence.

Award will be made to the lowest eligible and responsible bidder within 30 business days of bid opening. The solicitation was posted October 27, 2026.