On-Call Property

Clackamas County, Oregon is issuing a Request for Quotes (RFQ 2021-77) for On-Call Property Title Search Services, seeking multiple consultants to provide professional property research capabilities. The procurement aims to establish a roster of qualified contractors who can deliver specific services including Lot Book Reports, Preliminary Title Reports, Title Opinion Letters, and copies of recorded documents for properties in Clackamas County and potentially other Oregon agencies. Quotes will be evaluated based on firm experience, staff qualifications, proposed fees, and reference checks, with potential contractors required to submit a comprehensive quote package featuring an executive summary, service offerings, key personnel details, fee schedules, and professional references. The RFQ specifies a contract term of three years, with individual contracts not exceeding $45,000 per county fiscal year. Interested consultants must submit their quotes by September 21, 2021, at 2:00 PM, with evaluation criteria emphasizing the contractor's demonstrated expertise in property title research and related professional services.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. The contract will be structured as a multiple-award contract, allowing several consultants to be selected to provide on-call property search services. The resulting professional services agreements will include standard terms covering travel and expense reimbursement, confidentiality provisions, and requirements for criminal background checks. Individual county departments will submit task orders to the selected contractors on an as-needed basis, providing flexibility in utilizing these professional services. The maximum contract value per consultant is capped at $45,000 annually, with a total potential three-year contract value of $135,000 per selected vendor. While no incumbent vendors are mentioned, the RFQ suggests the county is seeking to establish a flexible, responsive pool of qualified property title search professionals to support various departmental needs.