On Call Professional Engineering Services

Pittsylvania County, Virginia is requesting sealed proposals to establish multiple on-call contracts for professional engineering and related architectural services supporting the Department of Public Works, with proposals due August 28, 2026 at 2:00 p.m. The County intends to award contracts to approximately two to five qualified firms; no minimum work volume is guaranteed, and services will be assigned through individually negotiated Task Orders based on specialized expertise, demonstrated experience, current workload, availability, and ability to meet schedules.

The scope encompasses water and wastewater system engineering, public buildings and facilities engineering, civil engineering and site development, surveying services, GIS and utility mapping, construction administration, grant and funding assistance, and miscellaneous professional services. All licensable professional services must be performed by individuals appropriately licensed in Virginia. The County will own all work products, reports, drawings, electronic files, and deliverables upon payment.

The initial contract term is one year from execution, with options to renew for up to three additional one-year terms at the County's sole discretion, contingent upon satisfactory performance and available funding. No estimated total contract value is specified.

Evaluation uses a 100-point rubric: firm qualifications and experience (20 points), experience with Virginia local governments (20 points), project team qualifications (20 points), experience with similar projects (20 points), project management approach and responsiveness (10 points), and proposal quality and references (10 points). The County reserves the right to conduct interviews, request presentations, and negotiate with one or more offerors.

Submission requires one signed original, two printed copies, and one electronic PDF copy on USB drive delivered to the Pittsylvania County Purchasing Department. Proposals remain valid for 120 calendar days following submission. Professional Engineer liability insurance of $2 million per occurrence and $6 million aggregate is required, along with standard workers' compensation, employer's liability, and commercial general liability coverage. Contracts may be canceled by the County without penalty upon 60 days written notice.