On-Call Planning Staffing Services

The City of Livingston, Montana is seeking on-call planning staffing services through a Request for Proposals (RFP) 20227 to support its Planning Department, which currently consists of only a Planning Director with no additional staff. The procurement is for general planning tasks including development review, long-range planning, subdivision review, historic preservation design review, zoning reviews and permits, floodplain permits, and responding to public inquiries related to land use topics. Proposals are due by 2:00 p.m. on October 22, 2025, with a question submittal deadline of October 15, 2025, and answers to be posted by October 16, 2025. The contract will run from early November 2025 through June 30, 2025, with an anticipated average of 5 hours of support services per week. Evaluation criteria will be based on three primary factors: qualifications of the firm (40%), staffing and project organization (30%), and work plan (30%). Proposers must demonstrate professional expertise in Montana land use regulations, development policies, and experience working with small municipalities.

There are no specific set-aside designations or restrictions on organizational types mentioned in the procurement documents. The City anticipates awarding a firm-fixed price contract not to exceed $30,000 for the specified services, with potential continuation of funding in the FY2026-27 budget. The contract is specifically tied to the City's FY2025-26 budget, and all services must be completed by June 30, 2025. No incumbent vendors or existing contractors are identified in the documentation. The selected proposer will be expected to integrate seamlessly with the existing Planning Department, providing flexible, as-needed support to complement the current Planning Director's work. The procurement is designed to support the City's ongoing planning initiatives, including the recently completed Zoning Ordinance update and the upcoming Growth Policy update scheduled to begin in 2026.