On-Call Planning Staffing Services

The City of Livingston, Montana, located in Park County, is seeking a professional planning services contractor through Request for Proposals (RFP) 20096 for On-Call Planning Staffing Services to support its Planning Department. The procurement aims to secure a qualified firm to provide comprehensive planning support, including development review, long-range planning, subdivision review, historic preservation design review, zoning reviews and permits, floodplain permits, and public inquiry responses. The selected contractor must demonstrate professional expertise in Montana development regulations, land use policy, and experience interpreting zoning codes, growth policies, subdivision regulations, and floodplain regulations for Montana municipalities. Key evaluation criteria include firm qualifications (40%), staffing and project organization (30%), and work plan (30%), with proposers required to submit an hourly rate schedule. The RFP was issued on September 16, 2025, with questions due by September 23, 2025, and proposals due by September 30, 2025. The contract will run through the City's Fiscal Year 2026, ending June 30, 2026, with potential one-year renewal periods.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. The City intends to award a firm-fixed price contract with a not-to-exceed amount of $20,000, with the potential for negotiation and selection of the most advantageous offer. The City reserves the right to negotiate with multiple proposers and will review any proposed rate adjustments during the contract period. No incumbent vendors or existing contractors are mentioned in the documentation. The contract is designed to provide additional planning support for the City of Livingston, which currently has a Planning Director but no support staff and is in the process of completing a comprehensive zoning ordinance update and preparing to update its Growth Policy adopted in 2021. Proposers will need to demonstrate the ability to integrate seamlessly with the existing planning infrastructure and support the city's ongoing development and planning efforts.