On-call Mechanical SBR Projects

The University of Maryland, through its Department of Procurement and Business Services, is issuing a Request for Proposals (RFP) for On-Call Mechanical Contracting Services for Small Projects, specifically seeking multiple mechanical contractors to provide labor, materials, equipment, and supervision for mechanical and plumbing projects. The procurement focuses on HVAC equipment and component mechanical service, repair, and replacement of existing infrastructure, with individual project values not exceeding $200,000. Contractors will be selected through a Qualifications Based Selection (QBS) process, with evaluation criteria emphasizing technical qualifications, company experience, project approach, and potential economic benefits to Maryland. The initial contract period is two years, with options to renew for four additional one-year periods. A pre-proposal conference is scheduled for May 2, 2025, with final proposals due by May 16, 2025. Key deliverables include on-call mechanical services for University of Maryland and University System of Maryland locations, with a rotating selection process for projects under $50,000 and competitive bidding for projects over $50,000.

This procurement is designated as a Small Business Reserve (SBR) solicitation, specifically encouraging participation from Maryland-certified small businesses, with the state mandating that at least 15% of procurements be reserved for Small Business Enterprises. Proposers must meet detailed qualification criteria, including submitting comprehensive information about key personnel, company experience, and proposed project methodologies. The estimated cumulative dollar volume is approximately $1,000,000 annually per on-call contract, though the University provides no guarantee of full work volume. Contractors will need to demonstrate their capacity to handle HVAC construction, service, and repair projects across University System locations. While no incumbent vendors are specifically mentioned, the procurement aims to establish multiple on-call contracts with qualified mechanical contractors who can rapidly respond to institutional infrastructure needs. The University anticipates making multiple awards to contractors who can effectively meet the technical and economic requirements of this solicitation.