On-call landscape architecture services

The County of Orange, through OC Community Resources, is seeking qualified landscape architecture firms to provide on-call professional services for various county projects. This Request for Proposal (RFP) solicits firms capable of delivering comprehensive landscape architecture services, including site condition research, facility planning, conceptual park design studies, signage plans, grant application assistance, and public meeting support. The procurement is structured as a usage contract with no guaranteed minimum work, where selected firms will receive Contract Task Orders (CTOs) on an as-needed basis. Proposals are due on January 28, 2025, at 2:00 pm, with firms required to demonstrate at least five years of public sector experience and provide detailed team qualifications and project approach documentation. Evaluation criteria will likely include team expertise, past performance, proposed hourly rates, and the ability to comprehensively support county infrastructure and design needs. The initial contract term is three calendar years, with potential for two additional years of renewal, subject to mutual agreement and Board of Supervisors approval.

The RFP includes specific provisions for local small business (OCLSB) and disabled veteran business enterprise (DVBE) preferences, encouraging certified businesses to participate. While no incumbent vendors are explicitly mentioned, the contract allows for potential cooperative usage by other government entities, with the County receiving a 2% administrative rebate on subordinate contracts. The compensation structure will be hourly-rate based, with firms submitting detailed classification titles and rates. No price increases will be considered during the first contract year, and subsequent adjustments require documented proof of cost increases with 30 days' advance written notice. Contracts exceeding $200,000 annually for a single contractor or $1,000,000 across all contract years will require Board of Supervisors approval. The total contract value is currently marked as to be determined (TBD), indicating flexibility in the potential scope and financial commitment of the procurement.