On Call HVAC Services - ISVH - Lewiston

The State of Idaho Division of Veterans Services is conducting an informal bid solicitation for on-call HVAC and refrigeration services specifically for the Idaho State Veterans Home located in Lewiston. The procurement seeks a contractor to provide labor and materials for HVAC maintenance and repair services on an as-needed basis, with a one-year initial contract term and two optional one-year renewal periods. Qualified contractors must provide labor rates for journeyman and apprentice HVAC technicians, including both regular time and overtime rates, with a material markup limited to 10%. Key performance requirements include responding to emergency service requests within 3 hours and routine requests by the next business day. Bidders must submit comprehensive documentation including certificates of insurance, an alcohol and drug-free workplace affidavit, and a contractor's tax affidavit. The bid submission deadline is August 10, 2023, at 5:00 pm local time, with bids to be submitted in-person to the Division's Boise office. Site visits are permitted by coordinating with the designated point of contact, and interested bidders are encouraged to review all contract specifications before submitting their proposals.

The procurement does not specify any specific set-aside designations or restrictions on bidder types, appearing to be open to qualified HVAC service providers. The contract has a predetermined service cost limitation of $10,000 during the contract term, which exempts the contractor from requiring a public works contractor license or performance and payment bonds. Insurance requirements are extensive, mandating commercial general liability, commercial automobile liability, and workers' compensation coverage with specific minimum limits. The State requires the successful contractor to maintain insurance from a carrier rated A-VII or better, with the State of Idaho named as an additional insured. While no specific budget range is explicitly stated, the contract structure suggests a flexible, task-order based approach where services will be requested and compensated on an as-needed basis. The potential total contract value could range from minimal engagement to the $10,000 maximum, depending on the actual service requirements of the Idaho State Veterans Home during the contract period.