On call havac repair service time and material

The state of Virginia, specifically involving Augusta County and Strasburg Town, is seeking an on-call HVAC repair service contract utilizing a time and materials procurement methodology. The contract appears to be managed by the Department of Behavioral Health and Developmental Services, with physical plant oversight by Shawn Cumella. A mandatory pre-bid meeting is scheduled for January 14, 2026, at 10:00 AM, located at Western State Hospital, which indicates this is likely a facilities maintenance contract for healthcare infrastructure. Potential contractors must submit questions via email to Joann.Estes@dbhds.virginia.gov by January 26, 2026, with final proposals due by January 30, 2026. The solicitation requires vendors to provide responsive and comprehensive HVAC repair services, likely involving emergency and scheduled maintenance, parts replacement, diagnostic services, and potential system optimization for state healthcare facilities. Prospective bidders should anticipate presenting detailed qualifications demonstrating technical expertise in complex HVAC systems, particularly within medical/institutional settings.

While specific set-aside designations are not explicitly stated, Virginia state procurement typically encourages participation from small, women-owned, minority-owned, and service-disabled veteran-owned businesses. The contract appears structured as an open competitive procurement, allowing multiple qualified vendors to potentially submit proposals. No incumbent vendor information is provided in the available documentation. The procurement seems focused on establishing a reliable on-call HVAC repair service with flexible time and materials billing, suggesting the potential contract value could vary based on actual repair needs and system complexities. Given the healthcare context and involvement of a state hospital, vendors should expect rigorous technical requirements, potential background check protocols, and the need to demonstrate comprehensive insurance coverage and specialized technical certifications in HVAC repair and maintenance.