On Call Fire Alarm Inspection and Services

The City of New Haven Public Schools (NHPS) in Connecticut is seeking a contractor for On Call Fire Alarm Inspection and Services through Invitation to Bid #2025-IFB-194. The procurement covers comprehensive fire alarm system testing, annual inspection, preventative maintenance, and emergency repair services for approximately 47 school and district facilities across New Haven County. Contractors must provide testing and inspections for all fire alarm systems, devices, and related equipment in strict accordance with NFPA 72 standards, including smoke detectors, heat detectors, alarm devices, communication systems, and door release mechanisms. The bid requires contractors to submit hourly rates for regular time and overtime/weekend/holiday work, along with comprehensive pricing for annual inspections at each listed facility. Key submission requirements include a City Forms Signature Sheet, Disclosure & Certification Affidavit, Current Workforce Certificate, and Priority Payment Program Application. The bid response deadline is June 12, 2025, at 3:00 pm, with a contract term of one year and potential for two additional one-year renewals at the City's discretion.

The procurement includes specific insurance requirements, mandating general liability coverage of $1 million per occurrence and $2 million aggregate, workers' compensation coverage, and auto liability insurance. Contractors working in proximity to youth under 21 must also carry an additional $1 million in Abuse and Molestation coverage. While no specific set-aside designations were explicitly mentioned, the City's Commission on Equal Opportunities (CEO) has established a fee structure for EEOC package submissions ranging from $100 to $4,000 based on contract value, with mandatory pre-award conferences for successful bidders. The contract appears to be open to qualified fire alarm service providers with demonstrated expertise in educational facility systems. Although a precise budget was not specified, the solicitation indicates that contract award is dependent on fund availability, and the City reserves the right to award separate items to different bidders. The comprehensive nature of the contract suggests a potentially significant annual value, covering fire alarm services across nearly 50 educational facilities in the New Haven area.