On-Call Consultant Engineering Services RFP (2027014-PU-P)

The City of Harrisonburg, Virginia is requesting proposals for on-call professional consultant engineering services across multiple infrastructure groups under RFP 2027014-PU-P, with proposals due October 8, 2026 at 3:00 p.m. This is a competitive negotiation procurement under Virginia Code 2.2-4302.2 A.4, with multiple awards anticipated per service group and individual task orders negotiated separately among awarded consultants.

Offerors may propose on one, all, or any combination of three Scope of Services groups: Group #1 Water System Planning and Analysis, Group #2 Sewer System Planning and Analysis, and Group #3 Utility Construction Design. The City seeks support for planning, analysis, and design services on an as-needed basis under a basic task ordering agreement.

The contract will run for an initial one-year term with three additional one-year renewal options. The annual contract limit for all task orders issued in a single contract year shall not exceed $10 million, with individual project fees capped at $2.5 million. Anticipated contract start is November 1, 2026. All project-specific deliverables become property of the City.

The evaluation committee will assess proposals on specific experience and technical capabilities (50 points), understanding of work and plan of approach (25 points), and past performance (25 points), totaling 100 points. Cost information is not submitted with initial proposals; per Virginia procurement law, non-binding cost estimates may be requested during the discussion phase following proposal evaluation and ranking. Individual task order fees will be negotiated competitively, with labor rates for various personnel classifications and disciplines established in the initial contract.

The contractor must maintain general liability insurance with $1,000,000 combined single limits and $2,000,000 aggregate, professional liability insurance of at least $1,000,000, automobile liability insurance with $1,000,000 limits, and workers' compensation coverage as required by Virginia law. No bid security is required. Questions are due September 30, 2026 at 12:00 p.m. Proposals must be submitted through the eVA platform.