On-Call, as-needed maintenance service of Controlled Environmental Vaults (CEV's) or Hubs

The California Department of Transportation (Caltrans) in District 4 has issued an Invitation for Bid (IFB #56A0456) for on-call, as-needed maintenance services for Controlled Environmental Vaults (CEV's) or Hubs across nine counties, including Alameda County. The contract involves comprehensive maintenance and repair services for electronic equipment, HVAC systems, security systems, fire prevention systems, power distribution, lighting, and communication systems at 14 hub locations. Contractors must possess either a Class A General Engineering Contractor's license or a Class B General Building Contractor license, supplemented with a C-31 Construction Zone Traffic Control Contractor license. The work requires 24/7 on-call service with specific response time requirements: 24 hours for regular calls and 4 hours for emergencies. A mandatory initial field visit to each hub location is required, with 8 hours allocated per location including travel time. The bid submission deadline was extended to May 5, 2016, at 2:15 PM Pacific Time, with the contract period estimated from July 22, 2016, through July 21, 2018.

The procurement includes a 25% Small Business (SB) participation goal, though no specific Disabled Veteran Business Enterprise (DVBE) goal is established. The contract allows for materials and supplies reimbursement based on actual costs without markup, and travel reimbursement for distances beyond a 50-mile radius from the reporting location. Contractors will be compensated for on-call maintenance services with prevailing wage requirements in effect. While no specific contract value is explicitly stated, the broad geographic coverage (nine counties) and comprehensive maintenance requirements suggest a substantial potential contract value. The solicitation indicates this is an indefinite quantity, as-needed contract, which implies flexibility in service deployment and potential budget allocation based on actual maintenance requirements during the two-year contract period. Interested bidders must carefully review all contract documents and complete the mandatory site visits to prepare a responsive and competitive proposal.