On-call architecture services for eddy county

Eddy County, New Mexico is soliciting sealed proposals from qualified architectural firms for On-Call Architecture Services (RFP 26-03) to provide general architectural services on an as-needed basis for local, state, and federally funded infrastructure and capital projects. The scope of work encompasses evaluation, programming, design, bidding, contract administration, and construction management across multiple architectural disciplines including civil, structural, mechanical, electrical, sustainable design, site master plans, conditions assessments, cost estimating, architectural renderings, and bidding document preparation. Qualified proposers must be licensed architects in New Mexico and authorized to do business in the state, maintaining professional liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 general aggregate. The RFP was issued on May 4, 2026, with proposals due on May 21, 2026, at 2:00 PM MST, and an anticipated intent to award date of June 9, 2026. Compensation will be determined on a project-by-project basis through written Task Orders with lump sum fees that include reimbursable expenses; per Addendum No. One issued May 11, 2026, proposers must submit only hourly rates by position, reimbursable expenses, and cost control strategies rather than estimated hours and not-to-exceed costs for sample task orders. Proposals will be evaluated on a 1,000-point scale across five criteria: specialized design and technical competence (200 points), capacity and capability (350 points), past record of performance (250 points), work to be performed in New Mexico (100 points), and current volume of work with the County not 75 percent complete (100 points). The initial contract term is one year from full execution, with the County reserving the right to renew or extend annually for up to three additional one-year terms, not to exceed four years total.

This procurement will result in multiple source awards, allowing Eddy County to contract with multiple qualified firms, and is open to all qualified companies authorized to do business in New Mexico with no incumbent preference or set-asides specified. The RFP does not identify any existing incumbent vendors or current contractors, nor are there designated set-asides for disadvantaged enterprises or other restricted categories of organizations. No specific budget range or award values are listed in the solicitation; instead, compensation will be determined individually through task orders on a project-by-project basis. All proposers must comply with federal requirements including uniform guidance procurement standards, equal employment opportunity, debarment and suspension certifications, and civil rights compliance. No site visits or bidders' conferences are specified in the solicitation documents. All offerors must acknowledge receipt of Addendum No. One for their proposals to be considered responsive to this RFP.